There are schools that still allow anybody to walk in and out of their premises without screening or questioning them. However, most schools today have forms where visitors write their names, reasons for visiting and their relationship with the students. The problem with these two scenarios is that people can use fake names and fake identification cards to get to your school to pick up a child against the parents’ wishes or commit a crime. Worse still, if you don’t have the accurate numbers of people within your premises, it can be difficult to keep track of everybody in case of an emergency.
Because of this, it’s very important for every school to invest in a visitor management system to streamline visitor registration and makes things easier for everyone. Here are seven ways visitor management system can benefit your school:
Improves Security
As we’ve already mentioned above, most schools have security personnel that keep records of their visitors manually. But, as we all know, paper logs can get lost or damaged. In addition, the information on them cannot be accessed remotely in cases where you’re unable to get to the location where they’re stored. These inconsistencies make it possible for people with bad intentions to gain access to your school premises without being detected.
Luckily, visitor management system can help you to control visitation in your school. According to Inventry, you’ll able to identify visitors from your office even before they get into your school premises with the help of surveillance cameras. However, that’s not all. You’ll also be able to screen them using background data that’s available publicly and decide who to allow in and who to deny access. This helps to make your students, staff and parents feel more secure and comfortable, which in turn increases their overall productivity and success.
Enhances The Visibility Of Everyone Within Your School
Using visitor management system in your school also helps to keep track of every person within your institution, those who have left and those who are expected to arrive. This allows reception staff to prepare properly for the expected guests and keep everything under control.
Helps To Keep Accurate Tally Of Everyone Present Incase Of An Emergency
Tragedies such as mass shootings and fires can happen in schools when you least expect them. Not having an accurate tally of everyone present within your premises can make it difficult to know those who have lost their lives, those who have been rescued and those who are still missing. Investing in a visitor management system can help you keep an accurate roll call of every person present to make emergency evacuations easier.
Saves Time And Resources
Using visitor management system in your school also helps to improve your staff productivity and decrease your costs drastically. You can teach your students, staff and visitors to use the software to sign in and out without the assistance of reception staff. This helps to save a lot of time and energy for staff members and allows them to concentrate on tasks that are more important.
You’ll also be able to recoup the initial cost of investing in the system through the numerous savings your school will make over time. Since there’ll be no more need to buy sign-in sheets and visitor books, installing the system will help to reduce your recurring administration costs significantly.
Makes It Easy To Find Information About Your Staff
It takes a lot of time and effort to retrieve any information from manual records. However, since information on visitor management system is stored in the cloud, they’re more accessible and reliable. With a few clicks, you can go through the records fast and find out exactly what every person in your school was doing at any particular time.
Provides Better Control Of Restricted Areas
The contractors you’ve hired to work in your school pose a great risk to everyone present if you can’t track what they’re doing or where they’re. That’s because some of them work at greater heights with dangerous tools and harmful substances. With the help of this system, you can install lockdown buttons in the areas that are being renovated to restrict unauthorized access.
Easy To Use and Maintain
Lastly, visitor management systems have a user-friendly interface that’s very easy to use and navigate even for those who don’t own smartphones and other touch screen devices. This helps to eliminate visitor data errors often associated with manual records.
Investing in a visitor management system can provide numerous benefits to your school. But, as with every other new technology, some people are likely to resist it because they believe it’s unnecessary and time-consuming. Therefore, it’s very important that you inform everyone in your school in advance before installing the software. Also, take the time to teach them how to use it properly to sign in and out of your premises to help enhance your security, maximize your resources and streamline your processes.