Today, most resumes and job applications are submitted online. While some companies use online portals or job search communities, others prefer to receive documents via email. If this is the case, it is usually mentioned directly in the job listing.
When applying for a job via email, the email subject line takes on an even greater importance. It is like a key that can unlock many doors. Below, we’ll discuss why subject lines are important and how you can write a good one.
Before you send this type of email, you should take some time to perfect your resume. You can use this resume builder to craft a professional and free resume without paying.
Why Email Subject Lines Are So Important
Inc. magazine described the subject line in this way: “The subject of your email is perhaps the most important few words in the entire email. It is the first impression, it is your tagline, it is the reason the recipient will, or will not open it. The purpose of the subject line is to get the person reading to say three simple words: ‘Tell me more.’”
Email recipients see the subject line before they read any of the information within the email. In fact, they may use the subject line to determine whether they open the email immediately, at a later time, or not at all.
Additionally, the subject line is important because if written improperly, spam filters may prevent the email from reaching its recipient. Use correct spelling, proper capitalization and punctuation – don’t, for example, write in all caps or use multiple exclamation points. Avoid spam trigger words such as “dear friend,” “hi,” “hello,” or “hey.”
How to Write a Subject Line for a Resume Email
The goal of the subject line is to sum up the purpose of the email in a clear and concise way. If you wish to apply for a job and are sending in your resume, there is one surefire subject line formula: “Name of Position – Your Name.”
For example, you might write:
Subject: Marketing Internship Position – John Smith
Subject: Customer Service Representative Position – Jane Doe
This subject line style is very self-explanatory. The hiring manager knows what position or positions are currently available. When they see the position title, they will know that this email is expressing interest in that job. Including your name is professional and may help the hiring manager to find the email again later.
Sending Your Resume Email
You should now have a perfect subject line for your resume email. But you’re not done yet. You still need to craft the email itself.
You should include the following elements in your resume email:
- Address the hiring manager or contact by name.
- Name the position you are interested in and note where you saw the listing.
- Briefly state your interest or why you are a good fit for the job.
- Note that your resume is attached and thank the hiring manager for their time.
You should also include your contact information – name, email address, and phone number – at the bottom of your email. This denotes professionalism and seriousness about getting the job. It will also allow the hiring manager to contact you even if they don’t or can’t open the resume file.
Speaking of your resume, you should attach it in PDF format. This file format is trusted and unalterable. It also retains its formatting no matter what program or device is used to open it. If you composed or downloaded your email in another file format such as .doc, export it as a PDF.
It is also good to include a cover letter (also in PDF format) as an attachment. This too displays professionalism and allows you to explain your interest and qualifications in more detail.
Check out this article for more information on sending your resume via email.
One to two weeks after sending your resume email, you should compose a follow-up email. You can use the same “Name of Position – Your Name” subject line as before. In the body of the email, use the full position title. State that you applied for the position and would like to inquire as to your application’s progress. Reiterate your interest in the position and thank the hiring manager once again.
Key Takeaways
- The subject line is important because it determines whether or not the recipient will open the email.
- When sending your resume via email, craft the subject line with a simple “Name of Position – Your Name” format.
- In the body of the email, cite the position title and your interest in it. Thank the hiring manager for their time.
- Attach your resume and cover letter in PDF format.
- Follow up with an email using the same subject line.